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5. MANAGEMENT
- The management of the Association shall be vested in a Management Committee plus any other member of the Association present at a Members' meeting.
- At Members' Meetings which discuss business requiring a vote, a quorum shall consist of at least one officer and a number of members to make a total of five.
- In the event of an equality of votes, whoever shall be in attendance of the Chairman, Vice-Chairman, Hon. Secretary or Hon. Treasurer, in that order of seniority, shall have the casting vote.
- At every Annual General Meeting all Officers shall retire, but together with all paid up members of the Association shall be eligible for election as an officer of the Association.
- Nominations for officers must be given to the Honorary Secretary two weeks prior to the Annual General Meeting and be made by at least two paid-up members. Votes will be counted at the Annual General Meeting and the nominees with the majority of votes shall be duly elected. In the event of a tie the tie-ing candidates will draw lots.
- Members Meetings will be held at a time and place determined by the Management Committee.
- A register of attendance at Members' Meetings shall be kept by the Honorary Secretary.
- Ad hoc sub-committees may be formed as deemed necessary at a Members' Meeting
6. ANNUAL GENERAL MEETING
- The Annual General Meeting shall normally be held during the first fourteen days in May each year. Not less than fourteen days' notice of such a meeting shall be given by the Honorary Secretary to the paid-up members of the Association for the current year. A notice published locally shall be deemed sufficient for this matter. To constitute a quorum for such a meeting, 12 paid-up Members must be present. The Chairperson, or in his/her absence a member of the retiring Committee, shall preside.
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The business of the Annual General Meeting shall be:-
- The acceptance of the minutes of the previous Annual General Meeting.
- The adoption of the annual accounts.
- The election of Officers.
- Any other business.