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Data Protection Notice

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by

the information alone or in conjunction with any other information in the data controller’s possession or

likely to come into such possession. The processing of personal data is governed by the General Data

Protection Regulation (the “GDPR”).

 

2. Who are we?

Brandlesholme Residents’ Association, (hereafter Association) is the data controller (contact details below)

administered by the Management Committee. This means it decides how your personal data is processed

and for what purposes.

 

3. How do we process your personal data?

The Association complies with its obligations under the “GDPR” by keeping personal data up to date; by

storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting

personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate

physical and/or Information Technology measures are in place to protect personal data.

 

We use your personal data for the following purposes: -

• To enable us to provide a voluntary service for the benefit of the residents’ living in the geographical

   area of Brandlesholme, Bury (BL8);

• To administer our membership data and collect member’s subscriptions;

• To distribute our Brabull magazines, 3 times a year;

• To promote the interests of the Association;

• To manage our volunteers;

• To maintain our own accounts and records;

• To inform you of news, events and activities run by the Association.

 

4. What is the legal basis for processing your personal data?

• Your explicit consent so that we can keep you informed about local news, issues, events and actvities.

• Processing is carried out by the Association provided: -

o the processing relates only to those in membership with us; and

o there is no disclosure to a third party without consent.

 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with others in the

Association in order to carry out a service to you and those others, or for purposes connected with the

Association. We will only share your data with third parties outside of the Association with your consent.

 

6. How long do we keep your personal data?

We retain your data while your membership is still current with the Association. Once membership is

terminated either by yourself or the Association, your membership data is removed.

 

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your

personal data: -

• The right to request a copy of your personal data which the Association holds about you.

• The right to request that the Association corrects any personal data, if it is found to be inaccurate

   or out of date.

• The right to request your personal data is erased, where it is no longer necessary for the

   Association to retain such data, provided there is no lawful reason to do otherwise.

• The right to withdraw your consent to the processing at any time.

• The right to request that the Association provide you with your personal data and where possible,

   to transmit that data directly to another data controller, (known as the right to data portability).

• The right, where there is a dispute in relation to the accuracy or processing of your personal data,

   to request a restriction is placed on further processing.

• The right to object to the processing of personal data, (where applicable).

• The right to lodge a complaint with the Information Commissioners Office.

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then

we will provide you with a new notice explaining this new use prior to commencing the processing and

sejng out the relevant purposes and processing conditions. Where and whenever necessary, we will seek

your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries or complaints please contact, in writing in the first instance, the

Secretary, Brandlesholme Residents’ Association, 17 Sleaford Close, Bury, BL8 1XF.

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/

global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane,

Wilmslow, Cheshire. SK9 5AF.

 

DPN-1, 6th March 2018